J&R Earthworks App Launch Resources

Dashboard hero now shows the current-location weather condition and forecast line, with a weather icon button opening the 7-day civil forecast popup.

Job Media blue ribbon controls now include a Weather button for the selected job, opening a 7-day forecast for that job location with PDF export.

PDF report sharing now uses clean public report links, so email recipients see an Open report link and an Expiry line instead of long raw file paths.

PDF email titles now use friendly document names, such as Practical Completion Report, while the job reference stays in the email context rather than the file name.

System-generated report emails are sent through the approved email workflow and logged for outbound audit review.

Job Folder and report data now show Contracted Party wording and can look up the correct party when a substitute job contact is used.

Job Media action buttons, including PDF Report and map actions, now only appear when a specific job is selected or the gallery is grouped by job.

Photo player orientation is still dynamically checked, with saved rotation overrides corrected where recent evidence photos were cached in the wrong direction.

Company Settings controls shared defaults for the Company / Lessee logo, dashboard hero header, Job Media lazy-load batch size, business timezone, geofence behaviour and operational close-off rules.

Logo control shows the current company image, allows a new image upload, keeps the original and saved generated versions, and lets Admin select the active logo again later.

Logo refresh handling now keeps the active tenant logo visible after reloads by using the selected Company Settings logo and tenant fallback consistently.

Hero page header lets Admin choose Enhanced as the default visual dashboard mode or switch the default back to Standard.

Job Media performance lets Admin set the photos-per-batch lazy loading value, defaulting to 500 so older equipment and poor internet connections are protected as photo history grows.

Regenerate hero now refreshes the saved hero image selection on demand, while the regenerate cycle controls whether the hero changes daily, weekly, or on weekday AM/PM periods.

Geofencing defaults set the company-wide fallback radius, fresh phone confirmation window, live check wait time, watcher polling interval and heartbeat stale threshold.

Auto close-off time defaults to 6:00 PM and is used to close open arrivals that do not have a matching departure.

High-Precision Check Now mode should normally stay off for fast saved-location processing; turn it on only when Admin specifically wants to wait for a fresh live mobile response.

The Dashboard hero weather line uses the current browser location to show the current condition and short forecast directly under the dashboard title.

The Dashboard hero weather icon opens a 7-day civil forecast popup for the current location and includes a PDF button for saving or sharing the forecast.

Job Media grouped-by-job blue ribbon controls include a Weather button for each selected job, using the job’s saved latitude and longitude.

The Civil Forecast is different from a normal public weather forecast because it converts weather conditions into construction-site work controls, not just temperature and rain information.

Rain totals and probability are translated into excavation, trenching, compaction, access-track, spoil and delay risk notes so supervisors can plan civil works earlier.

Wind and gust speeds are translated into lifting, signage, dust, plant operation and loose-material cautions that matter on earthworks and infrastructure sites.

UV and heat conditions are translated into PPE, hydration, shade, break and heat-stress controls for outdoor crews.

The civil forecast highlights operational controls such as rain / excavation delay risk, wind caution for lifting, signage and dust, high UV controls and heat stress controls.

The PDF export gives supervisors and Admin a simple weather record for pre-starts, toolbox talks, job planning and client/site documentation.

If a job forecast says location coordinates are required, update the job map pin or saved site coordinates before relying on the weather popup.

Job references shown to Admin, field users and notifications should use the Alias Job Number rather than the internal system job number.

Dashboard job-start alerts and Today’s Progress Media now display the field-friendly alias reference so the number matches operational conversations.

Inspection History shows the Alias Job Number with the job name, so equipment records are easier to connect back to the correct site.

Inspection History keeps the inspection date, employee name and status on one line, with only the top close control retained.

Instant Images captures are labelled as ad hoc photos requiring follow up, and dashboard media is grouped under Todays Progress Media.

Employees use the mobile jobs app to view today’s assigned work, site details, documents, and safety information.

The app supports field evidence capture, including site photos, videos, notes, and compliance records.

Workers can access job documents and safety material without using the internal admin system.

The mobile app is designed for reliable site use, including stable document viewing and safer background logging.

Job Pack site photos now load thumbnail grids automatically on job load; the full image or video opens only when a photo is tapped for the detail screen.

The Crew and Contractor mobile PIN screens now include a clear Back to app start option if the wrong portal tile is selected, plus tap vibration on supported devices.

After taking a photo, upload completion keeps the preview open so the worker can add address details, tags, notes and inspection comments before saving; after saving, Take another photo returns to the camera lens.

Evidence detail screens allow authorised crew, clients and contractors to edit tags, notes and inspection notes, with Save controls and Dictate/Listen available on the Notes and Inspection Notes fields.

Crew and Contractor galleries keep all photos as contemporaneous evidence: delete/archive controls are not available in the app, and photo archiving is only handled from the Site Photos page.

Crew and Contractor PIN lookups are separated by the selected mobile tile so an existing contractor PIN is not accidentally treated as a crew employee PIN.

Crew PIN access uses trusted-device control: the first successful PIN entry registers that browser/device, while later access from a different browser or phone requires email 2FA before that device is trusted.

Evidence contributor colours identify who supplied each image and should guide related dialog, badge, panel and button shading: Crew is green, Contractor is blue, Client is gold, and Admin is orange.

Admin App access is PIN controlled and uses admin-level employee PINs, so testing does not rely on the normal login screen.

After an admin PIN is accepted, the Admin App opens the responsive launch menu for core Admin, audit, contractor, employee, equipment and job controls.

The Lock button clears the current Admin App PIN session and returns the user to the PIN entry screen before the Admin App can be used again.

The Admin App PIN screen includes Back to app start for users who selected the wrong portal tile, and PIN keypad taps vibrate on supported devices.

During testing, Admin App tiles use PIN-gated Admin App routes so opening a menu item should not drop the user into the standard login page.

Admin PIN sessions are accepted for Admin, Employee, Subcontractor and Client Portal PIN management screens, so authorised Admin users can manage PINs without being blocked by the normal desktop role check.

Admin App Comms access now uses the approved PIN-gated data pathway so the mobile Comms tab can load communication records during an Admin PIN session.

The Admin App Jobs header includes an orange Details shortcut, the Details header includes an orange Job Folder shortcut, and the back path steps Job Folder to Details to Jobs to Admin App start.

Only employees whose linked user role is admin should be able to unlock the Admin App.

Admin uses the employee PIN record, so an Admin can use the same PIN for both Crew and Admin mobile access; new cross-person PIN conflicts are blocked without changing existing field PINs.

Admin, Employee, Subcontractor and Client Portal PIN records each include a 2-Factor Authentication toggle, enabled by default, so Admin can disable the email challenge per PIN where appropriate.

Client records now support AI-Suggestion for public business details, ABN/ABR clues, contacts, website and social media links.

Website, LinkedIn, Facebook, Instagram and X / Twitter fields display icons and can be opened directly from the client record.

AI-Suggestion only accepts safer direct logo image URLs; if a logo cannot be trusted, Admin should upload it manually.

If AI-Suggestion cannot complete, the system stops waiting and adds a manual-review note to the client record instead of blocking the workflow.

Details pending review remains the Admin checkpoint before relying on AI-filled client information.

Jobs are the central record that connect the client, site address, scope, schedule, crew, equipment, documents, safety requirements, photos, and communications.

On-site arrival and departure records feed the job view so Admin can see employee and equipment hours against the specific job.

Live job costing brings labour, equipment, materials, invoices, and estimated totals into one place for faster margin and budget review.

Job tabs keep operational information organised: arrive/depart, site inspections, budget, map, BYDA, weather, and other job-specific tools.

The job record becomes the operational source of truth for supervisors, Admin, payroll review, client communication, and evidence reporting.

Better job visibility reduces missed costs, disconnected paperwork, duplicated follow-up, and uncertainty about what happened on site.

Evidence contributor colours identify who supplied each image and should guide related dialog, badge, panel and button shading: Crew is green, Contractor is blue, Client is gold, and Admin is orange.

Job Media uses a proper full-width fixed panel header under the page banner for search, filters and the contributor colour key, rather than floating shortcut controls, so the evidence view remains responsive and stable.

The sidebar quick link to Job Media now uses a media/gallery icon and its hover title matches the destination page.

Admin-facing job labels now use the Alias Job Number rather than the internal system job number wherever this recent update applies.

Open the job and confirm the readable Job Number before editing.

Use About to open the editable job details panel.

Search Substitute Job Contact and choose the correct contact/entity.

Review the title, summary and site address before saving.

Return to the Job Folder to confirm the corrected relationship is shown in job context and communications.

The Job Folder is the structured console for everything attached to a job after it has been created and approved.

It brings together client followers, authorised contractor access, inventory purchased, on-site schedule and resources, communications, site photos, incidents, procurement, AI estimates, and safety documents.

Supervisors can use it as a live job control centre rather than searching through separate pages for records, files, and status updates.

Safety content such as SWMS, risk assessments, TMPs, equipment certificates, trace logs, and job pack toggles stays connected to the same job folder.

The Contractor Access control in the Job Folder authorises issued subcontractor PINs to a specific job; authorising the same contractor in multiple job folders creates a controlled range of jobs.

The Job Folder supports handover, compliance review, client updates, operational planning, procurement follow-up, and evidence pack preparation.

Because the app supports Crew, Contractor, Client and Admin experiences, Job Folder access panels use the colour legend so each group can quickly recognise the information, access and end-of-day expectations relevant to them.

Console View and 3D Digital Twin access give Admin different ways to inspect the same job information depending on the planning or review task.

Evidence contributor colours identify who supplied each image and should guide related dialog, badge, panel and button shading: Crew is green, Contractor is blue, Client is gold, and Admin is orange.

In the BYDA portal, open My enquiries and choose the correct job/enquiry record before downloading the pack.

Use Download as PDF, not Download as ZIP, because the ZIP compresses plan images and produces poor mobile viewing quality.

Tick Include Look up and Live plan before downloading so electrical awareness is included in the single response pack.

Upload the downloaded high-resolution PDF through either DBYD Master PDF button in the Job Folder; this marks it active and includes it in the Job Pack by default.

At upload, the app reads the PDF authority table and stores a DBYD Index so Crew can tap an authority or item and jump straight to its page on small screens.

The mobile document viewer now uses pinch zoom with a virtual canvas and 100% zoom steps so large DBYD plans can be inspected without being squeezed to the phone width.

Job Media now shows the current desktop evidence gallery with contributor colour key, job grouping, PDF Report, Google map and Play controls available from the Site Photos header.

Search filters by job number, contributor, address, notes and tags; the Job dropdown selects one job and automatically switches the page to Grouped by Job; the image sort dropdown switches Work Order or Completion Order; the view dropdown changes Timeline versus Grouped by Job.

All Jobs / Live Jobs limits the gallery to jobs with current arrivals when live work is underway, Image Notes filters to photos that contain notes or inspection notes, and Reset clears the search/filter choices.

Refresh reloads the latest evidence, PDF Report opens the selected job evidence report flow, Archived Review reveals archived/circumstantial evidence for admin review, and the contributor colour key identifies Crew green, Contractor blue, Client gold and Admin orange.

Archived images remain dimmed and marked as Circumstantial in Job Media. If an image needs to be reset or reclassified back into the active evidence set, manage that reset from the Site Photos page.

The Presentation header includes Expiry days, Ref selection, Play and Email Presentation controls so Admin can choose exactly which photos are included before sharing.

Refs opens the selection dialogue: use From/To and Apply for a photo range, All to include every photo, Clear to remove the selection, or tap individual reference chips to include/exclude single images.

Email Presentation creates the share record, prepares missing work observations, and sends a formatted email with the Job label, an Open presentation hyperlink and the expiry line.

The shared public presentation URL can be opened in a browser, SMS, Teams, or another message when a direct link is needed.

Shared presentations open in the browser with the J&R heading, job label, current image reference, site location, selected image, logo and work observation visible to the recipient.

Contemporaneous Evidence lets Admin tick which images follow into the PDF, choose the report title, pick the gallery page density, generate the PDF, or import an extra image when a missing evidence photo must be added after the fact.

Imported images are treated as circumstantial because they were not captured directly through the live mobile workflow at the exact site moment, so they support the record but require context rather than being treated as primary contemporaneous capture.

Include Notes in PDF is available only to internal/Admin report users because notes may include internal commentary; it is hidden from Client and Contractor report options.

The PDF viewer controls let users close the viewer, zoom out/in, see the zoom percentage, fit to page, fit to width, refresh rendering, download the PDF, and move between pages with the previous/next arrows.

The Player dialogue opens a focused presentation view with the image reference, job title/type, location, work observation, Pause/Play, Stop, Read Commentary, speed and view-size controls.

Read Commentary uses the browser voice system with an Australian English female voice preference where the device provides one.

When the Player starts for job media with GPS data, it first displays a Job PINS & Map slide before the photo sequence so viewers immediately understand where the evidence pins sit across the site.

Photos can be reviewed in Work Order from start to present, or Completion Order from latest back to the start date.

Mobile app galleries do not expose delete/archive controls because photos remain contemporaneous evidence; archiving is controlled only from the Site Photos page.

Employee Timesheets are the daily work-hour records used to capture the employee, job, date, clock-on time, clock-off time, breaks, notes and status.

Timesheets should be reviewed before payroll so submitted mobile records become approved work-hour evidence rather than unchecked field entries.

Timesheet Reports give Admin a payroll review view across employees, weeks, jobs, hours, overtime, costs and approval status.

The Week by Person view helps review each employee across the week, including multiple job rows when one person works across more than one site in a day.

Timesheet Reports can be compared with Geofence Logs so Admin can check whether submitted work times line up with arrival and departure evidence.

Exports and report views support payroll review, job costing, dispute checks, audit history and handover to payroll preparation.

The geofence radius is scalable because real GPS evidence has to balance precision with field reliability.

A tight zone such as 72 metres can confirm the intended work area accurately, but photos and mobile checks may drift outside it in low-coverage areas.

Rural sites, weak mobile coverage, device sleep and delayed GPS fixes can place legitimate job photos outside the visible target zone.

Admin should size the zone to capture the practical work area plus a reasonable GPS drift buffer, rather than treating the smallest possible circle as the safest setting.

If many genuine job photos sit just outside the target, enlarge or reposition the scalable zone and note the reason in the job review context.

Live Crew in View means currently open arrivals only. If this area is empty, the map is showing historical evidence selected from the log rows, not someone currently on site.

When the watcher receives a GPS response outside the job where a person is currently recorded as arrived, it should record a departure for that open job first.

If the next watcher check, normally about 15 minutes later, still places the person inside another job boundary, a new arrival can then be recorded and continuity can be assumed.

A departure GPS label that says it was detected at another job should be read as evidence that the previous open arrival was closed when the worker was next detected elsewhere.

This scenario should be uncommon during normal polling, but can still happen after missed phone checks, app sleep, lost location permission, no signal, or an old open arrival from a previous visit.

Jobs that are very close together or have overlapping geofence areas can create genuine boundary ambiguity; otherwise the cross-job note is usually an interpretation note, not proof that the original site coordinates are wrong.

Geofence evidence supports review, but Admin should compare it with timesheets, job notes, photos, inspections and worker context before making payroll or dispute decisions.

Geofence creates a digital boundary around each job site using the job location and radius.

When a crew member enters the boundary, the app can record an arrival with the person, job, time and GPS position.

When the crew member leaves the boundary, the app can record a departure so Admin can see the on-site time window.

Geofence Logs are the evidence view: they show arrivals, departures, people in view, GPS points, map locations, slow-bouncing overlapping crew pins, charts, filters, Refresh, Export CSV and the last refreshed time.

The Log Types chart now includes a simple legend showing arrival and departure totals, so the green and red slices are clear at a glance.

Timesheets are the payroll/work-hour record; geofence entries support those timesheets by showing whether the person was actually near the job site at the recorded times.

Timesheet Reports combine payroll review with geofence evidence, helping Admin compare submitted hours against arrival/departure activity by person, day and job.

If someone works across multiple jobs in one day, job-specific arrival and departure pairs help separate the day into the correct job records.

Geofence evidence helps with payroll confidence, site attendance review, job costing, dispute checks and audit history.

The report compares mandatory equipment inspection expectations with completed inspection records by selected day, week, month or year.

Activation filters separate All scheduled, Scheduled not on-site, and Scheduled & active records so Admin can see whether a missing inspection belongs to planned work or live on-site activity.

Inspection state filters switch between All inspection states, Inspected and Un-inspected, making it easier to isolate completed records or missing obligations.

Summary cards show Mandatory Expected, Completed, Missing and Coverage percentage for the selected period.

Charts break completion down by equipment, by employee/operator, and by selected period; tapping a chart opens a larger view for easier reading.

The Completed inspections table groups actual inspections by equipment and operator, showing jobs covered and the latest inspection date.

The By Job, By Equipment and By Employee panels show where the missing inspections sit, including Any operator rows when the expected inspection is not tied to one named employee.

Refresh & save history reloads the live reconciliation and stores a history snapshot; PDF page exports the current reconciliation view for reporting.

Supplier and Professional Advisor records now include inline PIN Management in their detail panels, so Admin can control access without leaving the record.

Each Supplier or Advisor PIN has Active and 2FA controls plus Regenerate and Invite actions where the current Admin user is allowed to send invitations.

The PINS menu now has direct Supplier PIN Management and Professional Advisor PINs entries that open the Subcontractor PIN page already filtered to the correct type.

Client Portal and Contractor App PIN records can require a second email confirmation step after the 6-digit PIN is accepted.

The confirmation screen masks the recipient email address, asks for the 6-digit code, and includes Start again if the user needs to restart access.

The email message identifies the mobile app confirmation code and explains that the code finishes signing in to the Client or Contractor App.

Codes expire after 10 minutes, so the process protects access without making approved users wait for Admin intervention each time.

Supplier and Professional Advisor records now include inline PIN Management in their detail panels, so Admin can control access without leaving the record.

Each Supplier or Advisor PIN has Active and 2FA controls plus Regenerate and Invite actions where the current Admin user is allowed to send invitations.

The PINS menu now has direct Supplier PIN Management and Professional Advisor PINs entries that open the Subcontractor PIN page already filtered to the correct type.

Sender is now the central place for distributing documents, form links, onboarding links, compliance plates, insurance policies, company documents and other formal app material.

Recipient selection is grouped by Employees, Suppliers, Professional Advisors, Customers and Xero Contacts so Admin can choose the right audience before sending.

Email-enabled workflows that were previously held back while AWS sending was disabled are documented as active again: Sender, employee onboarding links, client/sign-off emails, job pack emails, form links, dispatch and inspection emails.

For launch control, Admin should still confirm each recipient list, attachment selection and template before sending because these are formal external communications.

The Employee Onboarding screen now supports emailing an onboarding link directly, while the submitted applicant card remains visible for review and audit follow-up.

The job list now shows the readable Order Number beside the QR code so crews, Admin and suppliers can quote the same short reference when ordering materials, booking resources or discussing site work.

The QR code stores only the simple job reference/order number rather than a long internal database ID, making scanning and manual reading easier in the field.

Desktop Jobs keeps the Order Number and QR code side by side so office users can verify the printed or shared reference quickly.

Mobile Job Pack now uses a lighter QR code treatment so the code is available for scanning but no longer dominates the job list.

The Live Jobs filter shows the current live-site list when active jobs are underway, including readable Job No. references, status chips, job type labels and the green live indicator.

Client Portal and Contractor App PIN records can require a second email confirmation step after the 6-digit PIN is accepted.

The confirmation screen masks the recipient email address, asks for the 6-digit code, and includes Start again if the user needs to restart access.

The email message identifies the mobile app confirmation code and explains that the code finishes signing in to the Client or Contractor App.

Codes expire after 10 minutes, so the process protects access without making approved users wait for Admin intervention each time.

Employees use the mobile app to record their workday against the correct job, including arrive/depart activity, notes, breaks, and worked-through-lunch where applicable.

Timesheet data is reviewed by Admin before payroll, so mobile entries become the source record for ordinary hours, overtime, allowances, RDO treatment, and pay-period checks.

The Wednesday-to-Tuesday weekly cycle supports the company’s RDO and payroll methodology, including 7.6-hour day accrual logic and overtime separation.

A pay slip should reflect approved hours only: ordinary hours, overtime at 1.5x, overtime at 2x, allowances, leave/RDO items, and any payroll reference notes.

The mobile app gives employees transparency because their submitted job activity and timesheet notes are captured close to the time the work was performed.

Contract-remunerated employees are excluded from the timesheet and pay slip preparation workflow because their payment is handled under contract arrangements.

Use Planner - Whiteboard to create named boards for job planning, tender review, resource meetings, and live operational coordination.

Drag jobs, crew, equipment, customers, documents, notes, and safety items onto one visual canvas instead of reviewing each item in separate lists.

Place crew cards beside job cards to quickly see who is involved, what equipment is needed, and whether the plan looks workable before scheduling.

Use sticky notes, freehand drawing, shapes, and safety signs to map sequencing, access constraints, staging, hazards, and site-specific instructions.

Keep planning conversations connected to the actual job records, documents, and resources so decisions are easier to review later.

Export the whiteboard to PDF for pre-start briefings, supervisor handovers, client explanations, and internal planning records.

Start with an internal live test using one real client record and one employee device.

Activate one trusted client first, confirm access, evidence viewing, uploads, and request submission.

Confirm production email sending before broad automated PIN invitations; otherwise send links and PINs manually.

Progressively activate more clients once Admin confirms the client record, job list, and evidence pack are production-ready.